Financials
Revenue trends, cost breakdowns, profit margins, vehicle ROI, and top/bottom performer rankings for company owners.
The Financials view gives you a complete picture of your company's financial performance. It pulls data from revenue records, expense tracking, payroll, fines, loans, and vehicle asset management to present a unified financial overview.
Navigation: Owner Dashboard > Financials
Route: /owner/financials
Revenue Overview
The top section displays your company's revenue performance through summary cards and trend charts.
Revenue Summary Cards
| Card | Description |
|---|---|
| Total Revenue | Combined revenue from all sources (ride-hailing, bookings, corporate billing) during the selected period |
| Net Revenue | Total revenue after subtracting commissions, platform fees, and other revenue-side deductions |
| Revenue Growth | Percentage change in total revenue compared to the previous equivalent period |
| Average Daily Revenue | Total revenue divided by the number of days in the selected period |
Each card includes an up/down arrow indicator showing whether the metric has improved or declined compared to the previous period. Green indicates improvement; red indicates a decline.
Revenue Trend Chart
A line chart plots daily or weekly revenue over the selected date range. This helps you identify:
- Seasonal patterns -- Are certain weeks or months consistently stronger?
- Growth trajectory -- Is revenue trending upward, flat, or declining?
- Anomalies -- Sudden spikes or drops that warrant investigation
Hover over any data point on the revenue trend chart to see the exact figure for that day or week. The chart automatically adjusts its time granularity based on the selected date range -- daily for shorter periods, weekly for longer ones.
Revenue by Source
A breakdown showing how much revenue comes from each source:
| Source | Description |
|---|---|
| Ride-Hailing | Revenue generated from ride-hailing platform trips (e.g., Uber, Bolt, Careem) |
| Bookings | Revenue from pre-scheduled or corporate bookings |
| Corporate Billing | Revenue invoiced to corporate clients under contract agreements |
| Other | Any revenue that does not fall into the above categories |
This breakdown is presented as both a donut chart (for quick visual proportion) and a table (for exact figures).
Cost Breakdown
The cost section provides a detailed view of where your money is going.
Cost Summary Cards
| Card | Description |
|---|---|
| Total Expenses | Sum of all approved expenses across all categories |
| Total Payroll | Total payroll disbursements including salaries, allowances, and deductions |
| Total Fines | Sum of all fines issued to drivers and employees |
| Total Loan Disbursements | New loans issued during the selected period |
Expense Categories
A horizontal bar chart and table showing expenses broken down by category:
| Category | Examples |
|---|---|
| Fuel | Fuel purchases, charging costs for electric vehicles |
| Maintenance | Scheduled servicing, repairs, parts replacement |
| Insurance | Vehicle insurance premiums, third-party liability |
| Licensing | Vehicle registration, permits, RTA fees |
| Office & Admin | Rent, utilities, office supplies |
| Other | Miscellaneous expenses not covered by standard categories |
The cost breakdown only includes expenses that have been approved. Pending or rejected expense claims are not reflected in these figures. Ensure your team processes expense approvals promptly for accurate reporting.
Cost Trend Chart
A stacked area chart showing how total costs have changed over the selected period, broken down by category. This helps you spot:
- Rising cost categories -- Is fuel spending increasing month over month?
- Cost spikes -- Unexpected jumps in maintenance or fines
- Payroll trends -- How payroll costs change as your team grows
Profit Margins
The profitability section brings revenue and costs together to show your bottom line.
Profit Summary Cards
| Card | Description |
|---|---|
| Gross Profit | Total revenue minus direct costs (fuel, commissions, platform fees) |
| Net Profit | Total revenue minus all costs including expenses, payroll, fines, depreciation, and loan repayments |
| Profit Margin % | Net profit as a percentage of total revenue |
| Profit Growth | Percentage change in net profit compared to the previous equivalent period |
Profitability Trend
A combined bar-and-line chart showing:
- Bars -- Monthly (or weekly) revenue and total costs side by side
- Line -- Net profit margin percentage over the same period
This dual visualization makes it easy to see whether your margin is healthy and stable, or whether costs are creeping up relative to revenue.
A healthy fleet management business typically targets a net profit margin of 15-25%. If your margin drops below 10%, investigate the cost breakdown to identify which categories are consuming the most budget.
Vehicle ROI
This section surfaces return on investment data from the Vehicle Asset Management module, presented in a format optimized for executive review.
Fleet ROI Summary
| Metric | Description |
|---|---|
| Average Fleet ROI | The mean ROI percentage across all active vehicle assets |
| Vehicles in Profit | Number (and percentage) of vehicles with a positive net profit |
| Vehicles at Loss | Number (and percentage) of vehicles operating at a net loss |
| Vehicles at Break Even | Number of vehicles where revenue roughly equals costs |
ROI Distribution Chart
A histogram or scatter plot showing the distribution of ROI percentages across your fleet. This reveals:
- Whether most vehicles cluster around a similar ROI (healthy, consistent fleet)
- Whether there are outliers on either end (stars and underperformers)
- The spread between your best and worst performing vehicles
Per-Vehicle ROI Table
A sortable table listing every active vehicle with key financial metrics:
| Column | Description |
|---|---|
| Vehicle | Plate number, brand, and model |
| Total Revenue | Lifetime revenue generated by this vehicle |
| Total Costs | All costs including expenses, fines, depreciation, and commissions |
| Net Profit | Revenue minus all costs |
| ROI % | Return on investment as a percentage of the purchase price |
| Status | Profit, Loss, or Break Even |
You can sort this table by any column. Sorting by ROI % or Net Profit is the quickest way to identify your best and worst performing assets.
Top and Bottom Performers
Rankings help you quickly focus on what is driving success and what needs attention.
Top 5 Revenue Vehicles
The five vehicles generating the most revenue in the selected period. Each entry shows:
- Vehicle identification (plate number, brand, model)
- Total revenue for the period
- Percentage of total fleet revenue this vehicle represents
Bottom 5 ROI Vehicles
The five vehicles with the lowest ROI. Each entry shows:
- Vehicle identification
- Current ROI percentage
- Net profit (or loss) amount
- Primary cost driver (the largest expense category for this vehicle)
Vehicles appearing consistently in the Bottom 5 may be candidates for reassignment, maintenance review, or replacement. Cross-reference with the maintenance data in the Vehicle Asset module before making disposal decisions.
Top 5 Revenue Drivers
The five drivers generating the most revenue in the selected period:
- Driver name and assigned vehicle
- Total revenue generated
- Commission earned
- Net contribution (revenue minus commission and fines)
Highest Cost Employees
The five employees or drivers with the highest total cost to the company (salary, expenses, reimbursements, fines combined):
- Employee name and role
- Total compensation (salary + allowances)
- Total expense claims
- Total fines
- Combined total cost
Using Financial Data for Decisions
Monthly Financial Review
Use the Financials view during your monthly review meetings. Set the date range to "Last Month" to review:
- Whether revenue met expectations
- Which cost categories increased or decreased
- Whether profit margins are stable
- Which vehicles and drivers are performing best
Identifying Cost Savings
Sort the expense categories by amount to find the largest cost drivers. Compare month-over-month trends to see if any category is growing faster than revenue. Common areas for cost optimization include:
- Fuel -- Consider fuel-efficient vehicles or optimized routing
- Maintenance -- High maintenance costs may indicate aging vehicles that need replacement
- Fines -- Recurring fines may point to driver training needs
Fleet Investment Decisions
Use the Vehicle ROI section to inform purchase and disposal decisions:
- Vehicles with strong ROI validate your investment strategy
- Vehicles with declining ROI may benefit from reassignment to higher-revenue routes
- Vehicles at persistent loss should be evaluated for sale or write-off