Managing Fine Categories
Create and manage fine types and categories.
Fine categories define the types of fines that can be issued in your organization. Setting up well-organized categories helps classify fines consistently, enables accurate reporting, and ensures that common violations have standardized default amounts.
Navigation: Finance > Fines > Fines Categories
Viewing Fine Categories
The Fines Categories page displays a table listing all configured fine types with the following columns:
| Column | Description |
|---|---|
| Name | The name of the fine category (e.g., "Traffic Violation") |
| Description | A brief explanation of what this category covers |
| Default Amount (AED) | The pre-set fine amount for this category (can be overridden per fine) |
| Status | Whether the category is Active or Inactive |
Creating a New Fine Category
Step 1: Click "Add Fine Type"
On the Fines Categories page, click the "Add Fine Type" button.
Step 2: Enter Category Details
Fill in the following fields:
| Field | Required | Description |
|---|---|---|
| Name | Yes | A clear, descriptive name for the fine type |
| Description | No | An explanation of what violations this category covers |
| Default Amount (AED) | No | A pre-set amount that will be auto-filled when this category is selected during fine creation. Can be overridden for individual fines. |
Step 3: Save
Click "Save" to create the new fine category. It will immediately be available for use when creating new fines.
Editing a Fine Category
To modify an existing fine category:
- Click on the category row in the table to open the edit form
- Update the name, description, or default amount as needed
- Click "Save" to apply your changes
Editing a fine category does not affect fines that have already been issued under that category. Changes only apply to new fines created after the update.
Deactivating a Fine Category
Fine categories that have existing fines associated with them cannot be deleted, since doing so would break the link between the fine record and its category. Instead, you can deactivate the category.
- Deactivated categories will not appear in the category dropdown when creating new fines
- Existing fines linked to the deactivated category are not affected
- You can reactivate a category at any time if it is needed again
Before deactivating a category, make sure no one on your team is currently relying on it for ongoing fine creation. Consider notifying your finance team first.
Recommended Fine Categories
Here are common fine categories for fleet and transport management operations:
| Category | Description | Typical Default Amount |
|---|---|---|
| Traffic Violation | Speeding, running red lights, wrong parking, lane violations | Varies by violation |
| Vehicle Damage | Accidents, negligent damage to company vehicles | Varies by damage |
| Late Arrival / No Show | Failure to arrive on time or missing a scheduled shift | AED 50 -- 200 |
| Policy Breach | Unauthorized vehicle use, dress code violations, safety rule breaches | AED 100 -- 500 |
| Equipment Damage | Damage to phones, tablets, GPS devices, or other company equipment | Varies by equipment |
| Customer Complaint | Verified complaints from customers about driver behavior or service quality | AED 100 -- 300 |
These are suggestions based on common fleet management practices. Customize the categories and default amounts to match your company's policies and local regulations.
Best Practices
- Be specific -- Use clear, descriptive names so there is no confusion when selecting a category during fine creation
- Set default amounts -- Pre-configuring default amounts saves time and promotes consistency, especially for recurring violation types
- Review periodically -- As your company's policies evolve, review and update your fine categories to ensure they remain relevant
- Keep it manageable -- Avoid creating too many overlapping categories. A focused list of 6 to 10 categories usually covers most fleet management needs