Loans
Issue and track loans with repayment schedules for employees and drivers.
The Loans module allows you to issue, manage, and track loans given to employees and drivers within your organization. It provides a complete lifecycle -- from application and approval through disbursement, repayment tracking, and final settlement.
Navigation: Finance > Loan
Purpose
Fleet operations often require providing financial support to employees and drivers -- whether as salary advances, emergency loans, or vehicle repair funding. The Loans module gives your finance team a central place to:
- Issue loans to employees and drivers with configurable terms
- Enforce eligibility checks before a loan is approved
- Track repayment progress with detailed installment schedules
- Integrate loan repayments with payroll for automatic deductions
- Monitor outstanding balances and overdue payments
- Maintain a full audit trail of every loan from application to completion
Module Structure
The Loans section contains three sub-pages:
| Sub-Page | Description |
|---|---|
| Loan List | View, search, and filter all loans across all statuses |
| Create Loan | Issue a new loan to an employee or driver |
| Loan Types | Configure the types of loans your company offers, with terms and limits |
What You Will See
The main Loan List page displays all loans with key details at a glance. You can switch between two view modes depending on your preference.
View Modes
- Table View (default) -- A standard data table with sorting, searching, and pagination. Best for detailed review and bulk operations.
- Kanban View -- A visual board with columns for each status. Loans appear as cards that you can drag between columns to update their status. Best for tracking workflow progress at a glance.
Toggle between views using the view switcher in the top-right corner of the Loan List page.
Table Columns
| Column | Description |
|---|---|
| Borrower | The employee or driver who received the loan |
| Loan Type | The category of loan (e.g., Salary Advance, Emergency Loan) |
| Amount (AED) | The total loan amount |
| Monthly Installment | The amount deducted each month |
| Outstanding Balance | The remaining amount to be repaid |
| Status | Current loan status |
| Start Date | When repayment begins |
Status Tabs
Use the tabs at the top of the table to filter by loan status:
- All -- Show all loans regardless of status
- Pending -- Loan applications awaiting approval
- Approved -- Approved loans awaiting fund disbursement
- Rejected -- Loan applications that were denied
- Disbursed -- Funds released, awaiting first repayment
- Active -- Loans currently being repaid
- Completed (displayed as "Paid") -- Loans that have been fully repaid
- Defaulted -- Loans where the borrower has missed payments
- Cancelled -- Loans that were cancelled before disbursement
You can also use the search bar to find loans by borrower name or loan type.
Key Features
Eligibility Checking
Before a loan is created, the system automatically verifies that the borrower meets all requirements. This includes checking for existing active loans, confirming the requested amount is within the allowed limit, and ensuring the borrower meets minimum tenure requirements. This prevents over-lending and keeps your loan portfolio healthy.
Repayment Schedules
Every loan generates a detailed repayment schedule showing each installment -- the due date, amount, principal and interest breakdown, and remaining balance. This gives both the finance team and the borrower full visibility into the repayment plan.
Payroll Integration
Loan repayments can be automatically deducted from the borrower's salary during each payroll cycle. This removes the need for manual payment tracking and ensures consistent, on-time repayments.
Both employees and drivers can be borrowers. When creating a loan, you first select the borrower type (Employee or Driver) and then choose the specific person.
Next Steps
- Creating a Loan -- Step-by-step guide to issuing a new loan
- Approval Workflow -- Understand the full loan lifecycle from application to completion
- Repayment Schedule -- Learn how repayment tracking and payment collection works
- Managing Loan Types -- Configure loan categories with terms and limits
- Field Reference -- Complete reference of all loan fields and status values