Viewing Payslips

Once a payroll run reaches Completed status, individual payslips become available for every employee included in the run. Payslips provide a detailed breakdown of earnings and deductions for the pay period.

Accessing Payslips

To view payslips:

1. Navigate to Finance > Payroll > Payroll Activities.
2. Open a completed payroll run by clicking on its row.
3. In the employee breakdown table, click on an individual employee row to view their payslip.

What a Payslip Shows

Each payslip contains the following sections:

Employee Information

• Employee name
• Department
• Employee type (Staff / Driver)
• Pay period (e.g., January 2025)

Earnings Breakdown

A detailed list of all earning components:

Deductions Breakdown

A detailed list of all deductions applied:

Net Pay

The final line shows the net pay -- the actual amount the employee receives after all deductions are subtracted from gross pay.

Downloading Payslips

Individual Payslip

To download a single employee's payslip:

1. Open the payslip view for the employee (as described above).
2. Click the Download or Print button.
3. The payslip is generated as a PDF file that can be saved or printed.

Bulk Download

To download payslips for all employees in a payroll run:

1. Open the completed payroll run.
2. Click the Download All Payslips button.
3. The system generates a ZIP file containing individual PDF payslips for every employee in the run.

Sharing Payslips with Employees

Depending on your company's configuration, payslips may be:

• Automatically shared -- Employees receive their payslip via the employee portal or email once the payroll run is completed.
• Manually shared -- Finance team members download and distribute payslips individually.

Check with your administrator to confirm which method your company uses.