Attendance
Track and manage employee attendance records, requests, hour accounts, and bulk imports.
The Attendance module provides a complete system for tracking when employees and drivers clock in and out, managing attendance correction requests, monitoring cumulative work hours, and importing attendance data in bulk.
Navigation: HR > Attendance
Purpose
Fleet management companies operate around the clock with employees and drivers working varied shifts. The Attendance module ensures that:
- Every working hour is accurately recorded for payroll calculations
- Employees can request attendance corrections when clock-in/out times are missed or incorrect
- Managers have visibility into team attendance patterns and can identify issues early
- Historical attendance data can be imported from external systems or timekeeping devices
Module Structure
The Attendance section contains four sub-pages:
| Sub-Page | Description |
|---|---|
| Attendance Requests | Submit and manage requests for attendance corrections, early departures, or missed clock-ins |
| My Attendance | View your own personal attendance records and history |
| Hour Account | Monitor cumulative working hours, overtime, and activity tracking for employees |
| Import | Upload attendance data in bulk from spreadsheets or external sources |
How Attendance Works
Attendance records in TransportechAI are generated through multiple methods:
- Manual Clock-In/Out -- Employees clock in and out using the system interface
- Automatic Tracking -- For drivers, attendance may be automatically captured based on trip activity
- Correction Requests -- When an employee misses a clock-in or clock-out, they can submit a correction request for manager approval
- Bulk Import -- HR administrators can upload attendance records from external timekeeping systems
Each attendance record captures the following core data:
| Field | Description |
|---|---|
| Employee | The employee or driver the record belongs to |
| Date | The date of the attendance record |
| Clock In | The time the employee started work |
| Clock Out | The time the employee ended work |
| Total Hours | Calculated working hours for the day |
| Status | Whether the record is confirmed, pending, or flagged for review |
Attendance records directly feed into payroll calculations. Accurate attendance data ensures that employees are paid correctly for their working hours, overtime, and any applicable deductions for absences.
Attendance Statuses
| Status | Description |
|---|---|
| Present | Employee clocked in and out within the expected shift window |
| Absent | Employee did not clock in and has no approved leave for the day |
| Late | Employee clocked in after the shift start time |
| Early Departure | Employee clocked out before the shift end time |
| On Leave | Employee has an approved leave record for the day |
| Half Day | Employee worked only part of the scheduled shift |
Next Steps
- Attendance Requests -- Learn how to submit and approve attendance correction requests
- My Attendance -- View and understand your personal attendance history
- Hour Account -- Monitor cumulative hours and overtime
- Import -- Upload attendance data in bulk